Army Regulation 690-12: Managing The Militarys Assets

Army Regulation 690-12, a cornerstone of military logistics, dictates the meticulous management of all property belonging to the United States Army. This regulation, often overlooked in discussions of military strategy, plays a crucial role in ensuring the efficient operation and readiness of the armed forces.

Its significance lies in its comprehensive approach to property accountability, utilization, and disposal, spanning from the acquisition of new equipment to the retirement of outdated assets.

AR 690-12 reflects a long history of military procurement and resource management, evolving alongside the changing demands of warfare. It Artikels a complex system of checks and balances, designed to safeguard against waste, fraud, and abuse. The regulation’s reach extends to all levels of the military, from individual soldiers entrusted with basic equipment to high-ranking officers overseeing multi-million dollar contracts.

Overview of Army Regulation 690-12

Army Regulation 690-12, “Army Command Policy,” is a comprehensive document that establishes the framework for command within the United States Army. It Artikels the principles, responsibilities, and authorities of commanders at all levels, ensuring the effective and efficient execution of military operations and the maintenance of good order and discipline.

Purpose and Scope

AR 690-12 defines the fundamental principles of command and provides guidance on the roles and responsibilities of commanders in various situations. It covers a wide range of topics, including:

Command authority and responsibility
Command relationships and communication
Command climate and leadership
Command inspections and evaluations
Command succession and transition

Historical Context and Evolution

The concept of command in the Army has evolved over time, reflecting changes in military doctrine, technology, and the operational environment. AR 690-12 has been revised and updated numerous times to reflect these changes.

Early versions of the regulation focused on traditional command structures and the chain of command.
More recent revisions have emphasized the importance of distributed leadership, mission command, and the need for commanders to be adaptable and innovative in a complex and dynamic environment.

Key Stakeholders and Roles

The implementation of AR 690-12 involves a variety of stakeholders, each with specific roles and responsibilities.

Army Regulation 690-12 is a real page-turner, especially when it comes to the section on “authorized equipment.” You’ll find all sorts of interesting tidbits, like the proper way to store your trusty 7.62mm magazines (check out 7.62 army magazines nsn for the nitty-gritty details).

But be warned, the regulation might not be as exciting as a high-speed chase, so you might need a strong cup of coffee to get through it all.

Commanders at all levels are responsible for understanding and implementing the principles and guidance Artikeld in the regulation.
The Department of the Army (DA) is responsible for developing and updating the regulation.
Training and Doctrine Command (TRADOC) plays a key role in developing and disseminating training materials related to command policy.
The Army’s legal community provides guidance on the legal implications of command decisions.

Key Provisions of AR 690-12

AR 690-12, “Army Property Accountability,” provides comprehensive guidance on the management and control of Army property. It establishes clear procedures for acquiring, managing, and disposing of various types of property, ensuring accountability and responsible stewardship of government resources.

Types of Property Covered

AR 690-12 covers a wide range of Army property, categorized based on its nature and purpose. These categories include:

Real Property:This includes land, buildings, structures, and permanent fixtures. Real property is often used for administrative, training, and operational purposes.
Personal Property:This category encompasses all movable property, including equipment, vehicles, supplies, and furniture. Personal property is further classified into:

Durable Property:Items with a useful life of more than one year, such as vehicles, computers, and office equipment.
Non-Durable Property:Items with a useful life of less than one year, such as office supplies, fuel, and cleaning materials.

Intangible Property:This category includes intellectual property rights, such as patents, copyrights, and trademarks, as well as software and databases.

Acquisition of Property

AR 690-12 Artikels the procedures for acquiring property, ensuring that purchases are made in accordance with legal requirements and budget constraints. The regulation covers the following aspects:

Needs Assessment:Before acquiring any property, units must conduct a thorough needs assessment to determine the actual requirement and justify the purchase.
Procurement Methods:AR 690-12 specifies various procurement methods, including competitive bidding, sole-source procurement, and government-wide contracts, depending on the nature and value of the property.
Contract Administration:The regulation provides guidance on contract administration, ensuring that contracts are properly executed and monitored, and that payments are made in accordance with contract terms.
Acceptance and Inspection:Upon receipt of property, units must conduct thorough acceptance and inspection procedures to ensure that the property meets specifications and is in good working condition.

Management of Property

AR 690-12 emphasizes the importance of proper property management, ensuring that all property is accounted for, maintained, and used efficiently. The regulation Artikels the following key principles:

Property Accountability:All property must be properly accounted for, with detailed records maintained to track its location, condition, and usage. The regulation specifies different levels of accountability, depending on the type and value of the property.
Property Maintenance:Units are responsible for maintaining all property in a safe and operational condition. This includes regular preventive maintenance, repairs, and replacement of worn-out or damaged components.
Property Utilization:Property must be used efficiently and effectively, in accordance with its intended purpose. Units are encouraged to share resources and explore innovative ways to optimize property utilization.

Disposal of Property, Army regulation 690-12

AR 690-12 Artikels the procedures for disposing of property that is no longer needed or is beyond repair. The regulation emphasizes the importance of maximizing the value of government property through various disposal methods:

Sale:Property that is still in good condition may be sold through auctions or other competitive methods.
Transfer:Property may be transferred to other government agencies or authorized organizations.
Donation:Property may be donated to charitable organizations or educational institutions.
Destruction:Property that is beyond repair or has no further value may be destroyed in accordance with environmental regulations.

Property Accountability and Management

Effective property accountability and management are crucial for the Army to ensure resources are used efficiently and effectively. AR 690-12 Artikels the procedures and responsibilities for managing Army property, from acquisition to disposal.

Methods of Property Accountability

The Army employs various methods for tracking and managing its vast inventory of property. These methods ensure that every item is accounted for and that responsibility for its condition and use is clearly assigned.

Unit Property Book (UPB):This is the primary record for accountability of property at the unit level. It lists all items assigned to the unit, including their description, quantity, and location.
Hand Receipt (HR):This document formally transfers custody of property from one individual to another. The HR details the items being transferred, the date, and the signatures of both parties.
Inventory Tags:These tags are attached to individual items of property to facilitate identification and tracking. They typically include information such as the property’s serial number, unit designation, and other relevant details.
Automated Systems:The Army uses various automated systems, such as the Logistics Information Warehouse (LIW), to manage property data. These systems streamline recordkeeping, reporting, and inventory management.

Roles and Responsibilities of Property Custodians

Property custodians play a vital role in maintaining the Army’s property. They are responsible for the safekeeping, use, and proper accounting of all property assigned to them.

Receipt and Inspection:Property custodians must ensure that all property received is inspected for damage or discrepancies and that the quantity matches the accompanying documentation.
Proper Storage and Maintenance:Property custodians are responsible for storing property in secure and appropriate locations. They must also ensure that property is properly maintained, cleaned, and repaired as necessary.
Inventory and Reporting:Property custodians are required to conduct periodic inventories to verify the quantity and condition of property under their custody. They must also submit accurate reports to higher headquarters regarding property status.
Turn-in and Disposal:When property is no longer needed, property custodians must initiate the turn-in process. They are also responsible for properly disposing of condemned or obsolete property in accordance with Army regulations.

Procedures for Conducting Property Inventories and Audits

Regular property inventories and audits are essential for ensuring the accuracy of property records and identifying any discrepancies.

Physical Inventory:A physical inventory involves physically counting and inspecting each item of property to verify its quantity and condition.
Cycle Counting:Cycle counting is a more frequent inventory method that involves counting and verifying a small portion of property on a regular basis. This helps to identify discrepancies early and prevent larger inventory errors.
Audits:Audits are conducted by trained personnel to review property records and procedures to ensure compliance with Army regulations. They may involve physical inventories, document reviews, and interviews with property custodians.

Property Utilization and Maintenance

Effective utilization and conservation of Army property are essential to mission accomplishment. The Army strives to ensure that property is used responsibly and efficiently while maintaining its operational readiness.

Principles of Property Utilization and Conservation

Property utilization and conservation are based on several key principles:

Need:Property should only be acquired and used when a valid and documented need exists. This ensures that resources are not wasted on unnecessary items.
Economy:The Army prioritizes cost-effective solutions when acquiring, maintaining, and disposing of property. This involves exploring options like leasing, sharing, or utilizing existing resources before purchasing new items.
Durability:The Army emphasizes the acquisition of durable and reliable property that can withstand normal wear and tear and fulfill its intended purpose for an extended period. This minimizes the need for frequent replacements, saving both money and resources.
Sustainability:The Army promotes the use of environmentally friendly practices throughout the property lifecycle, from acquisition to disposal. This includes considering energy efficiency, reducing waste, and promoting recycling.

Procedures for Maintaining and Repairing Property

Maintaining and repairing property is crucial for preserving its operational readiness and extending its service life. The Army has established a comprehensive set of procedures to ensure proper care of its assets.

Preventive Maintenance:Regular preventive maintenance is essential to identify and address potential issues before they escalate into major repairs. This includes routine inspections, lubrication, cleaning, and adjustments as per the manufacturer’s recommendations.
Corrective Maintenance:When property malfunctions or breaks down, corrective maintenance is required to restore it to operational condition. This involves identifying the fault, obtaining the necessary parts, and repairing or replacing the damaged components.
Maintenance Records:Detailed records are maintained for all maintenance activities, including dates, work performed, parts used, and costs. These records are essential for tracking the history of the property and identifying potential trends or issues.

Resources for Property Management Training

The Army provides a variety of resources to support property management training. These resources aim to equip personnel with the knowledge and skills necessary to effectively manage and maintain Army property.

Army Regulation 690-12:This regulation Artikels the policies, procedures, and responsibilities related to property management. It serves as a comprehensive guide for personnel at all levels.
Army Training and Doctrine Command (TRADOC):TRADOC develops and delivers training programs for all branches of the Army, including property management. These programs provide hands-on experience and theoretical knowledge to enhance personnel’s proficiency.
Army Logistics University (ALU):ALU offers specialized training programs in logistics, including property management. These programs provide in-depth knowledge and practical skills for personnel working in property management roles.
Online Resources:The Army provides access to various online resources, such as e-learning modules, videos, and manuals, to support property management training. These resources offer flexible and accessible learning opportunities.

Property Disposal and Reutilization

The disposal of property that is no longer needed is a critical aspect of Army property management. Proper disposal ensures the efficient use of resources and complies with environmental regulations. This section Artikels the procedures for disposing of surplus property and the options for reutilization or transfer.

Procedures for Property Disposal

The disposal of surplus property follows a specific process to ensure accountability and compliance with regulations. This process involves several steps, including:

Identification of Surplus Property:The first step is to identify property that is no longer needed. This can be done through periodic inventory reviews, unit reorganizations, or changes in mission requirements.
Documentation and Approval:Once surplus property is identified, it must be documented and approved for disposal. This documentation typically includes a property disposal request, which details the property’s description, condition, and reason for disposal.
Disposal Options:The Army offers various disposal options, including:
- Reutilization:Surplus property can be reutilized within the Army or transferred to other government agencies.
- Sale:Surplus property can be sold to the public through auction or other methods.
- Donation:Surplus property can be donated to non-profit organizations or educational institutions.
- Destruction:Property that is unusable or poses a security risk may be destroyed.
- Abandonment:In rare cases, property may be abandoned if it is deemed impractical or uneconomical to dispose of it through other methods.
Disposal Authorization:The disposal of surplus property requires authorization from the appropriate authority. This authority varies depending on the value and type of property.
Recordkeeping:Detailed records must be maintained throughout the disposal process, including the property’s description, condition, disposal method, and proceeds from any sales.

Reutilization and Transfer of Surplus Property

The Army encourages the reutilization and transfer of surplus property to maximize its use and minimize waste. This can be accomplished through:

Internal Reutilization:Units within the Army can request surplus property from other units or installations.
Transfer to Other Government Agencies:Surplus property can be transferred to other government agencies, such as the Department of Veterans Affairs or the Department of Education.
Donation to Non-profit Organizations:Surplus property can be donated to non-profit organizations, such as schools, hospitals, or charities.

Environmental Considerations in Property Disposal

The disposal of surplus property must comply with environmental regulations to protect public health and the environment. This includes:

Hazardous Waste Management:The disposal of hazardous materials, such as batteries, chemicals, and electronic waste, requires special handling and disposal methods.
Recycling and Waste Reduction:The Army promotes recycling and waste reduction efforts to minimize the environmental impact of property disposal.
Compliance with Environmental Laws:All property disposal activities must comply with federal, state, and local environmental laws and regulations.

Compliance and Enforcement

Adherence to AR 690-12 is crucial for maintaining accountability, ensuring proper utilization, and maximizing the effectiveness of Army property. Failure to comply with the regulations can lead to serious consequences, including administrative actions, disciplinary measures, and even legal ramifications. This section will Artikel the consequences of non-compliance, the procedures for reporting property discrepancies and violations, and the resources available for guidance and assistance.

Consequences of Non-Compliance

Non-compliance with AR 690-12 can result in a range of consequences, depending on the severity and nature of the violation. These consequences may include:

Administrative Actions:These actions can include reprimands, counseling, or formal letters of reprimand. They are typically used for minor violations or first offenses.
Disciplinary Measures:More serious violations can result in disciplinary actions, such as non-judicial punishment (Article 15, UCMJ), court-martial, or administrative separation from the Army. These actions are reserved for significant breaches of regulations, such as intentional misuse, theft, or negligence.
Financial Penalties:Depending on the nature of the violation, individuals may be required to reimburse the government for lost or damaged property. This could involve paying for replacement costs or covering repair expenses.
Criminal Charges:In cases of theft, fraud, or other criminal activity involving Army property, individuals may face criminal charges and prosecution in a civilian court.
Civil Liability:Individuals may be held civilly liable for damages or losses caused by their negligence or misconduct involving Army property.

Reporting Property Discrepancies and Violations

It is essential to report any discrepancies or violations related to Army property promptly and accurately. This helps to ensure proper accountability, prevent further losses, and maintain the integrity of the property management system. The following procedures should be followed when reporting discrepancies or violations:

Immediate Notification:Report any discrepancies or violations to the appropriate supervisor or property custodian immediately. This allows for prompt investigation and corrective action.
Documentation:Prepare a detailed written report outlining the discrepancy or violation. Include the date, time, location, nature of the issue, and any supporting evidence, such as photographs or witness statements.
Chain of Command:If the issue cannot be resolved at the local level, escalate the report through the chain of command. This ensures that the matter receives proper attention and investigation.
Formal Investigation:If the discrepancy or violation is serious, a formal investigation may be conducted by the appropriate authorities. This investigation will determine the facts of the case and identify any responsible parties.

Resources for Guidance and Assistance

Several resources are available to provide guidance and assistance on AR 690-12 and property management practices:

Unit Property Book Officer (PBO):The PBO is responsible for maintaining the unit property book and providing guidance on property accountability and management. They can answer questions and assist with reporting discrepancies.
Installation Property Book Officer (IPBO):The IPBO oversees property management at the installation level and can provide more comprehensive guidance and assistance on complex issues.
Army Regulation 690-12:The regulation itself is the primary source of information on property management practices. It provides detailed instructions and guidance on all aspects of property accountability, utilization, maintenance, and disposal.
Army Logistics University (ALU):The ALU offers training courses and resources on property management, including AR 690-12 compliance. These courses can enhance understanding and provide practical skills for effective property management.
Army Legal Services:Legal advisors can provide guidance on legal issues related to property management, including the consequences of non-compliance and reporting procedures.

Essential Questionnaire: Army Regulation 690-12

What are the potential consequences of non-compliance with AR 690-12?

Non-compliance with AR 690-12 can result in a range of disciplinary actions, including reprimands, fines, and even criminal charges. The severity of the consequences depends on the nature of the violation and the intent behind it.

How often are property inventories and audits conducted?

The frequency of property inventories and audits varies depending on the type and value of the property. High-value assets typically require more frequent inspections, while routine equipment may be audited less often.

What are the procedures for reporting property discrepancies and violations?

Property discrepancies and violations should be reported through established channels within the chain of command. Specific reporting procedures are Artikeld in AR 690-12.

Emma Nehls

Emma Nehls is a military writer and historian with a passion for exploring the intricacies of warfare and the human experience within the military. With extensive knowledge and a deep understanding of military strategy, tactics, and historical contexts, Nehls brings a unique perspective to his writings.